The chaos surrounding company cars rarely develops overnight. Initially, there are two vehicles, a spreadsheet, and a few dates in the calendar. Then, as the fleet grows and more colleagues use the cars, paperwork gets scattered across emails, folders, and phones.
Eventually, it’s the company leader everyone turns to for answers.
A Forgotten Date Can Disrupt the Entire Workday
An expired technical inspection is not just an administrative inconvenience. If a car is out of service because of it, you need to reschedule visits, find a replacement vehicle, and explain to the client.
The Dolgozz App vehicle management module allows you to track technical inspections, insurance, motorway vignettes, and other important documents in one place. Upcoming expirations appear on the overview screen, and email reminders can be sent to designated addresses.
This way, the next deadline can be planned in advance, rather than surfacing when the car is needed.
“This Scratch Was Already There.”
In shared vehicles, this statement can easily spark a lengthy discussion. Who used it last? How much fuel was left? What condition was it returned in?
If the handover is only verbally agreed upon, it’s difficult to clarify later.
In Dolgozz App, both the issue and return can be recorded: the user of the vehicle, the odometer and fuel level, the handover time, and photos documenting the condition. The history is retained, providing a reference in case of disputes.
The next handover won’t rely on memory.
Which Car Costs the Most?
Fuel expenses are relatively easy to track. But what happens when you add repairs, tyre changes, insurance, and technical inspection costs?
The car bought at a favourable price might cost more to maintain month by month than expected. Or there might be a significant difference between two similar vehicles that’s hard to spot from individual invoices.
The module separately displays amounts recorded for operation and maintenance. You can review costs from the past 12 months, distances travelled, and – based on input data – the cost per kilometre.
This provides a basis for managerial decisions: which vehicles are worth keeping, and which ones need a closer financial examination?
When Questions Arise, Have the Answers Ready
The copy of the registration, a service invoice, or a photo of an incident is typically needed when it’s not readily available.
In Dolgozz App, documents can be attached to the relevant vehicle and event. The system can extract data from uploaded registration images, which you can verify and correct before saving.
From the Garage view, you can quickly access a car’s profile, current driver, mileage, and history. Access can be regulated with permissions, ensuring each employee can reach the information necessary for their tasks.
Include Company Cars in the Corporate System
The Dolgozz App vehicle management is part of the system supporting business operations. Vehicle data, documents, and usage history are managed where other daily processes of the company are handled.
As a company leader, consider: if asked now who has a car, when its technical inspection expires, and how much was spent on it last year, how many people would you need to call?
If answering requires phone calls, emails, and searching spreadsheets, it might be worth exploring how to manage this more simply.
